To use some rooms and studios, you must make reservations through the Chuo City Reservation System for Public Facilities.
What is the Chuo City Reservation System for Public Facilities?
You can check availability of facilities and reserve it from your computer or mobile phone.
To use reservation system, user registration is required at the counter.
Availability of facilities can be checked without user registration.
Online reservation is acceptable through 24 hours except New year holidays and maintenance inspection date.
Also the computer for residents on 1st floor of City Office can be used for reservation system.
Opening hours are 7:00-21:30 including Saturday and Sunday.
At the facility’s counter, you can also make a reservation.
The counter is open 9:00-21:00.
Target Facilities
Meeting room, Cooking studio, Music studio, Multi-purpose studio, Craft studio, Outdoor sports studio
※Facilities for personal use (such as training studio etc.) can be used without reservation.
Application Process
1
User Registration
When you use this facility for the first time, user registration is required in advance at the counter.Registration category differs depending on whether you live, work, or go to school in Chuo City.
2
Application for Use
The process of reservation and application vary depending on registration category and period of application. Please refer to Schedule of reservation and application.
How to apply for system lottery reservation.
(only priority reservation for residents)
Please apply for lottery from the Chuo City Reservation System for Public Facilities.The period of application is from 1st to 15th of the month three months before the month of use.
Please refer to “Schedule of reservation and application.”
How to apply for the vacant rooms and studios based on first-come, first-served
The start date of first-come-first-served application varies depending on registration category.Please refer to “Schedule of reservation and application.”
・Online Application
You can make reservation and check vacancy rooms using the Chuo City Reservation system of Public Facilities. Online application starts 7:00am, so you can make reservation earlier than by phone or in person.
Chuo City ReservationSystem
・Application at the counter
Please come directly to our reception on the 1st floor.
Opening hours: 9:00 - 21:00
※Not accepted on closed days.
・Application by the phone
Please call the counter of Harumirai on the 1st floor.
TEL: 03-3531-2743 (Main Phone number)
Opening hours: 9:00 - 21:00
※Not accepted on closed days.
3
Completion of application
4
On the day of use
Payment of the fee
Please bring the registration card of the reservation system for Public Facilities when you use the room reserved.
Use of facility
User Registration
The Junior high school student and younger can’t register for use.
If the register person is under 18 years old, please fill in the parent/guardian column.
The user registration is free.
| Priority of residents | Work or go to school in the city | General | |
|---|---|---|---|
| Target | Resident of the city The group(organization) mainly composed of the residents within the city. |
Person working or going to school in Chuo City IThe group(organization) mainly composed of the people who work and go to school in the Chuo City. |
Everyone When you want use as group or organization, please apply group registration. |
| Where to register | Chuo City Harumi Regional Community Center |
Chuo City Harumi Regional Community Center |
Chuo City Harumi Regional Community Center and each facilities of the Chuo City |
| Required documents etc. |
Submission: Registration application form Presentation:
ID of the person who applies ( driver’s license, health insurance card etc.) |
Submission: Registration application form Presentation:
ID of the person who applies ( driver’s license, health insurance card etc.), and The proof you work or go to school in Chuo City( employee ID card that shows the name and location of your work place etc.) |
Submission: Registration application form Presentation:
ID of the person who applies ( driver’s license, health insurance card etc.) |
| Expiry Date | Actual date at the end of the same month two years after the registration date. | Actual date at the end of the same month two years after the registration date. | Actual date at the end of the same month two years after the registration date. |
Schedule of reservation and application
| Priority of residents | Work or go to school in the city | General | |
|---|---|---|---|
| Three months before the month of use | System lottery reservation | Reservations not accepted | Reservations not accepted |
| 2 months before | First-come, first-served application | First-come, first-served application | Reservations not accepted |
| 1 month before to the day before |
First-come, first-served application | First-come, first-served application | First-come, first-served application |
System lottery reservation of city habitants priority
- ・Apply for lottery via Chuo City Reservation System. Use ID and password are needed to operate the system.
- ・Accepting period is from 1st to 15th of the month three month before the month of use.
- ・1 group can apply 6 items maximum (hourly division; continuous division use can be counted as 1 item).
- ・The lottery date is 16th of the month three month before the month of use. It will be made by automatic lottery with the system.
- ・You must confirm your reservation from 18th to 28th of the month three month before the month of the use.
Please be sure to confirm your reservation online, by phone, or at the counter.
First-come, first-served basis application
- ・Application after system lottery for vacant rooms will be made on a first-come, first-served basis.
- ・Vacant rooms will be announced on the 1st of every month, and application will be accepted starting at 7:00 am. (In case of at counter, opening hours from 9:00 am)
- ・Applications are accepted on the day before use until 9:00 pm on a first-come, first-served basis.
- ・The start date for first-come, first-served applications varies depending on the registration category.
Notes
How to pay the fees
- ・Collection will be made immediately before use. Please pay at the counter at the day of use by the start time.
- ・As a general rule, usage fees cannot be refunded.
Reservation changes and cancellations
To change or cancel your reservation, please contact us via the reservation system, counter, or phone by the day before the date of use until 21:00.
＜Dealing with “Not coming person” (Appropriate use promotion system)＞
Appropriate use promotion system will be applied to “Not coming person”, such as not being able to use the reservation system for a certain period of time.
※“Not coming”－failure to cancel by the start time of the usage and failure to pay the usage fee by the end of the usage time.
Important points for use
- ・Application can be made in hourly division.
- ・In case of continuous division use, it will be counted as one item.
- ・It can’t be used for the purpose of coming large number of unspecified visitors (Merchandise sales, exhibitions).
- ・User may not transfer or sublease the usage rights.
- ・Usage time includes preparation, clean-up, restoration and checking.
